CenterSoft™ for Windows

The Premier Property Management Power Tool

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Test your current property management system's
"Technology IQ"

Property Mgmt || Cash || Receivables || Payables || Accounting || System

Property Profiles

Can you establish a physical property defining the size which is effective on a specific date and redefine the size effective on another date? This is necessary when the size of the property expands or contracts. It is also necessary for computing accurate CAM reconciliations or direct billbacks to tenants as well as printing rent roll reports for either historical or future time periods.

 

Can you create multiple dimensions to be used as the denominator in computing a tenant pro-rata percentage? This is important because leases may be defined as using GLA or GLOA as the denominator. And in some cases, they may even be described as something other than square feet, such as linear feet or HVAC tonnage.

 

Can you create notes specific to a given subject matter relating to the property and have adequate space to record this information up to 99,000 characters of text?

 

Can you create a specific sub-profile defining property taxes by parcel with information such as tax year, tax amount, and when taxes are to be paid?

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Units/Spaces

Can you establish one or more physical units within a property, each defined by size and the date on which this unit went into service?

 

Can you maintain multiple physical sizes such as leasable square feet and actual square feet and billable square feet as well as the date on which each of these sizes became effective? 

 

Can you enter specialized notes regarding a specific subject such as appealing characteristics about this unit to be used when a leasing agent needs to know the selling points about the unit? 

 

Can you have more than one tenant occupying the same unit at the same time? 

 

Can you establish the start and stop dates regarding the physical size of a given unit to handle expansion and contraction which may occur over time? This is significant when producing rent roll reports. 

 

Can you import documents via an optical scanner?

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Tenants

Can you establish when the tenant moved in and when he moved out of a specific unit? 

 

Can the same tenant move out of one unit and move into another unit and still retain all of the historical information on both units from both a management and accounting perspective? 

 

Can you zoom in on the details of tenant billing this year and last year as well as the details behind aging in 2 mouse clicks? 

 

Can you create unlimited memos regarding a specific subject with an associated date and up to 99,000 characters of test area? 

 

Can you import documents via an optical scanner?

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Leases

Can you establish an unlimited number of leases without a predetermined lease number? 

 

Can you create up to 99 different addresses to be used for billing invoices, billing statements, late payment notices and any variety of custom letters? 

 

Can you establish any number of lease charges, when they start and stop for both current and future periods? 

 

Do you have to execute a function to escalate the lease charges for each billing period? 

 

Can you do a one time computed billing for one or more leases without disrupting the normal billing cycle?  

 

Can you establish different late charge terms for each lease charge for each lease to accommodate distinct computations for each item billed to a tenant? 

 

Can you ask the software to validate all lease charges for inconsistencies and erroneous setups and produce a report identifying the problem as well as how to correct it? 

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Can you establish a lease charge with up to 4 different general ledger accounts and related tax rates associated with recording taxes payable for those states which assess a rent/sales tax and have the system compute the amounts due on each tax? 

 

Can you establish an unlimited number of percentage rent sales reporting requirements for multiple business categories for each lease and have the system compute percentage rent due based on either a natural breakpoint and/or multiple artificial breakpoints for each business category? 

 

Can you record unlimited sales history for each business category for each lease? 

 

Can percentage rent be computed on lease year and/or calendar year periods? 

 

Can you record information relative to tenant supplied insurance certificates, such as when coverage starts and stops for multiple types of coverage and allow you to document up to 99,000 characters of text about each type of coverage? In addition, can you produce a delinquency notice on insurance certificates relative to each lease? 

 

Can you document multiple lease renewal option requirements with the date to exercise and an expanded note area accommodating up to 99,000 characters of text? 

 

Can you record an unlimited number of memos to a lease file relating to multiple subjects, the date it was recorded and a capacity of up to 99,000 characters of text for each one? 

 

Can you enter unlimited notes regarding each lease charge to be used for billing purposes with a date of effectiveness and a text area of up to 99,000 characters of text? 

Can you create an unlimited table of lease charges defining which general ledger accounts make up the pool of reimbursable accounts to be used for direct billbacks and for expense reconciliations such as CAM insurance and taxes?

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Can you establish a different general ledger receivable and income account for each entry in the table of lease charges? 

 

Can you establish a different numerator and denominator to be used for direct billbacks than those which would be used for expense reconciliations? 

 

Can you create an unlimited number of months of CPI indexes to be used for escalating lease charges? 

 

Can you ask the system to generate a recommended summary page for expense reconciliation based on all of the established information relating to each lease charge for each lease including computations for administration fees and have it be customized for each lease and allow you to modify it for each tenant lease? 

 

Can you establish a unique expense reconciliation setup for each tenant charge taking into consideration where the expenses are derived such as general ledger accrual expenses or general ledger cash expenses or vendor payment history of your own supplied expense amounts? 

 

Can each expense reconciliation for each lease charge adjust for base years and expense caps in addition to different administration fees for each lease charge?

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Can you enter payments from tenants covering deposits, payments against open charges, prepaid cash and overpayments and deposit these payments and produce a deposit slip and post the payments all in one pass? 

 

Can you receive cash from sources other than tenants and deposit it into any bank you desire all in three mouse clicks? 

 

Can you print a check payable to a tenant without having to setup the tenant as a vendor? 

 

Can you enter an NSF check from a tenant in a single place and have the system post all of the reversing entries to tenant receivables and general ledger without having to do anything else? 

 

Can you void an accounts payable check in a single place and have the system post all of the reversing entries to the vendor payment history and general ledger without having to do anything else? 

 

Can you enter a cash withdrawal from a bank account without having to do a journal entry to handle such issues as a cashiers check or travelers check?

 

Can you enter a transfer to funds from one bank account to another without having to do a journal entry? 

 

Can you print accounts payable checks using blank stock check paper? 

 

Can you balance a bank account using a wizard and at the same time record such things as bank service fees and interest earned without having to make a journal entry? 

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Can you compute a one time late charge based on specific criteria for a single tenant? 

 

Can you compute late charges on a global basis allowing the system to use the specific formula for each tenant lease charge? 

 

Can you produce both tenant billing statements and tenant invoices in multiple styles? 

 

Can you customize each tenant billing statement and invoice with specialized messages? 

 

Can you write-off one or more tenant receivable items in one easy pass without having to make a journal entry? 

 

Can you make one or more adjustments to a tenant’s account in a single step?

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Can you establish a vendor Cardfile with up to 99 different addresses to be used for letters, 1099’s, checks, etc.? 

 

Can you establish an unlimited number of notes regarding a specific subject matter and a date recorded for each with up to 99,000 characters of text? 

 

Can you record general ledger distribution accounts which are commonly used with each vendor for validation when entering invoices and credit memos? 

 

Can you enter recurring invoices with different intervals for payment? 

 

Can you make partial payments against invoice line items? 

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Can you establish a unique chart of accounts for each entity? 

 

Can the general ledger account numbers be customized by you to contain alphabetic characters and numbers with separators and a potential length of up to 256 characters long? 

 

Can you establish a sub-account number for each main account with the same characteristics as the main account? 

 

Can you enter budgets for both main and sub-accounts? 

 

Can you distinguish between property and non-property accounts? 

 

Can you specify a main account to be either a posting or non-posting account? 

 

Can you associate each class of account (assets, liability, capital, income, expense) with an account type, such as an asset could be cash in bank or cash on hand or accounts receivables, inter-company receivables or assigned accounts receivable or notes receivable (current) or other short term receivables or allowance for doubtful accounts? 

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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Can you maintain an unlimited number of fiscal accounting years?

 

Can the accounting year be less than 12 months to accommodate a switch from a fiscal year to a calendar year? 

 

Does each accounting period have to begin on the first day of each month and end on the last day of each month? 

 

Can you establish both a 12 month year and a 13 month year (every 4 weeks) at the same time and produce accounting reports on both? 

 

Can you request the system to process both cash and accrual method accounting concurrently and to print accounting reports and financial statements in both methods without having to take any additional or special steps? 

 

Can the accounting administrator close one or more accounting periods to prevent accidental posting to prior periods without losing the ability to access all of the accounting detail and full reporting? 

 

Can the accounting administrator open one or more accounting periods which were previously closed and post activity without having to do any special process? 

 

Do you have to perform a process to close either a month or a year? 

 

Can you establish recurring journal entries with multiple intervals of processing? 

 

Can you ask the system to create a suggested custom financial statement format which you can then modify? 

 

Can you maintain budgets for both 12 month and 13 month periods and unlimited multiple revisions to these budgets?

Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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From an always present tool bar, can you have immediate access to tenant leases and date ticklers without disrupting any other work you were doing at the time? 

 

In date ticklers, can you date sensitize notes for properties, tenants, vendors and others? 

 

Can you categorize each tickler entry, enter a note of up to 99,000 characters of text and identify this as either a private or public note? 

 

Can the system administrator grant access permissions to users into various parts of the system to the extent the user can only view specifically determined areas but not everything? 

 

Can each user have and maintain their own password to gain access to the system? 

 

Can each user control such things as keyboard behavior, level of expertise, printing styles, etc? 

 

Can each user write his or her own custom queries and programs and make them part of the system without affecting other users? 

 

Can the system export both data and reports to Microsoft products such as Excel and Word? 

 

Can each user create his or her own reports using Microsoft Access and be able to select them from within the system?

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Property Profiles || Units/Spaces || Tenants || Leases
Property Mgmt || Cash || Receivables || Payables || Accounting || System

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If your current system fails to meet
3 or more of the criteria on this page,
you need CenterSoft™

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